MS Word is a graphical word processing program that is used by people for typing purposes. Users can not only type but also save the documents. PDF stands for Portable Document Format. It is a file format used to present documents (including text documents and images). This presentation of documents is independent of application software, hardware, and operating system.
When people want to send certain documents like bills, handouts, etc., they need to convert MS Word documents to PDF files. This is necessary because word documents can be changed or edited while a PDF can be altered. This is the primary reason for converting MS Word documents into PDF. There are some other reasons for this conversion which are given below.
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Original formatting
MS word formatting is changed when opened on another computer. This is one of the main reasons that people need to convert MS Word to PDF. This MS word formatting needs to be reformatted when opening on another computer. Not only on the other computer but also if you use the same computer but different printer then it requires reformatting, Time is taken for the first formatting and efforts are lost. PDF keeps the original formatting intact. That is why people convert MS Word documents to PDF.
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Mismatched references
Another reason for MS Word conversion to PDF is that when a word document is opened on another computer then the table of content can become problematic due to changes in the page numbers of the documents. That is why all long documents are converted to PDF.
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Multiple versions of MS Word
There can be many documents that were saved in the new versions of MS Word. These documents are not properly opened in all old versions. For example, if a document is saved in MS Word 2010, when opened in old versions, certain space problems can be seen. While PDF documents remain the same if opened in any version of MS Word. That is why users convert MS word to PDF format.
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Word processors other than MS Word
There are many types of word processors other than MS word. People who are using other than MS Word processor can face problems with MS word until install a software. So, your communication with these people will become difficult. On the other hand, PDF is accessible via many types of software aside from PDF readers. If you want to communicate with a large number of people with different word processors then convert MS word to PDF.
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PDF and mobile devices
People are using smartphones and tablets more frequently. PDF files are easily accessible on the devices than MS Word. The apps of PDF installed on these mobile devices are free. Word file requires another app to be opened on mobile devices. These apps are expensive. These Apps are not from Microsoft, so, they may not support all features of MS word.
There are many online tools available to convert MS Word to PDF. You can take the advantage of such tools by visiting their website.