Law firms and data breaches do not go hand in hand. Legal documents and communication must remain confidential between the conflicting parties.
A law firm data theft can be highly stressful and damage the reputation of an organization. An electronic discovery solution comes in handy while handling secured legal procedures.
Why is Data Security Important for Law Firms?
According to recent reports, around 25 percent of all law firms practicing in the United States alone have experienced at least one data breach in their organization.
Legal companies are accountable for the safety and confidentiality of their client data and personal information. It is not easy as hackers come up with different tricks and mechanisms to dodge the safety and security measures covering the database.
Here are some reasons to invest in an effective electronic discovery solution that ensures data security for your law firm.
Retain Business Reputation: An intentional or unintentional data leak in a legal firm can do irreparable damage to your brand name. Stolen legal information can put your reputation at stake and lose loyal clients in the future.
Avoid Unnecessary Expenditure: Loss of confidential information can be costly for an organization. The expenditure includes the cost of a penalty, reorganizing a disrupted workflow process, and additional costs to rebuild and secure the company’s data and network.
Loss of Valuable Time and Energy: Restoring a hacked database system is a tedious and time-consuming process. Companies lose valuable time in restoring the system. They may lose out on potential legal cases in the process.
How to Choose the Best Electronic Discovery Solutions for Data Security?
Electronic data is more complex and difficult to handle. Cybersecurity plays a vital role in keeping dangerous malware and potential hackers at bay.
Sifting through inter-related metadata during a security attack can be a daunting task. An electronic discovery solution handles data breaches with the best precision methods and techniques.
Here are the best data protection tools found in electronic discovery software.
Restricted Access to Client Database:
An eDiscovery solution offers restricted physical access to a client’s database. All the confidential information is secured with standard algorithms and other encryption techniques. Also, once the case is closed, information is either destroyed or securely transferred back to the clients.
Authenticated Login Solution:
Most of the electronic discovery software offers a single sign-in system for the users. Users can log in only with a dedicated username, password, and a one-time token generated by a mobile application or email.
The authentication method ensures the hardware and network security of the legal system entirely.
Physical and Network Security:
The process involves role-based access controls depending on the designation of employees in the law firm. Biometric scanners and security cameras in the eDiscovery solution are important. They can check which individuals can access what data in the legal database.
Electronic discovery systems implement the latest firewalls and network security tools for data protection. All the data that is transmitted through the network passes through data encryption standard checks.
The system provides automated alerts when there is a possible data breach.
Detailed Security Training Program:
An eDiscovery solution also comes with integrated security training programs and guidelines for the support staff in a legal firm. The program addresses the best security and privacy practices in the legal sector.
It ensures to avoid loss of data, modification of information, unauthorized access, or misuse of confidential legal documents and client data.
Third-party Audits and Certifications:
A best eDiscovery solution will implement the best security, third-party audits and certifications, and legal checks to ensure the security level of the platform.
In the independent verification process, third-party auditors will examine the system and provide the certificate to authenticate its secured features.
Virus and Malware Scanning Process:
Some of the top eDiscovery solutions use intrusion-detection software and virus scans to protect the data from dangerous and illegal malware.
Internal Penetration Tests:
The security team of electronic discovery software performs regular audits every quarter. As part of the data security checking process, they perform internal penetration tests to check data vulnerability at different levels.
Some software hires third parties to test the system for loopholes and make the database sturdier and more immune to harmful hackers.
Final Words
Continuous monitoring and checking of private legal information exchanged inside a legal firm is essential. An expert electronic discovery solution can help to mitigate risks and maintain private client information safely.
eDiscovery solutions are expensive software. It is advisable to run a thorough check of the security features of the eDiscovery platform before investing in one for your legal firm.
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